Microsoft Bookings - How to have multiple people in the same time slot and have one calendar with multiple staff

Updated: 03/06/2025
Article #: 339


How to have multiple people in the same time slot and have one calendar with multiple staff

 

 

 

  1. Go to office.com and login with your Microsoft Credentials
  2. Go to the Bookings app and then go the Shared Bookings page
  3. Then click on the right side of the screen Create booking page
  4. Choose option create from scratch
  5. Follow the step-by-step instructions on how you want to customize your bookings page.  It is four steps
  6. The bookings page will be created and click on the new bookings that you created
  7. How to choose one calendar when having multiple staff members in bookings
    1. In the bookings page go Services. Select the service that you created in the bookings then choose Edit service
    2. Go to Assign staff and uncheck the box Allow customers to choose a particular staff for booking
    3. Then select the person, group, or Shared Mailbox that you want to be the only default calendar. 
      1. This will move the object from Select staff to Assigned staff.  Then press the button Save Changes.
  8. How to create multiple slots
    1. Go to the Services section then choose the pencil symbol or Edit service option
    2. In the Edit service window go to Basic Details
    3. In the subsection of maximum number of attendees this is where you can choose ethe number of attendees you can book for the same time slot
      1. Ex: 2 attendees equals that two people can choose the same time slot for 2 PM on Friday.  After that other invitees can choose different slots and that only two people can choose the same time slot.
  9. When people reserve the time slot it will only show basic information in your Outlook Calendar.  To see more detailed info go the Bookings page that you created
    1. Then go to the Calendar section of the bookings
    2. Then go the section below that says Calendar Filters Applied and click on three dots next to your name in the subsection that says Staff and choose Details
    3. Then go to Calendar and Availability and go to the date where the time slots have been filled and click on of them then choose View
    4. This will show all information in the Customer information section

 







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